Executive Administrative Assistant

Company: FedEx Logistics
Location: Gardena
Posted on: November 22, 2022

Job Description:

This position will require/perform an advanced level of administrative functions generally supporting grade level 21-22 management positions. In some departments, operations responsibilities may be required in addition to administrative functions. Shift: 8am to 5pm Monday through Friday Job Location: Gardena CA Job Functions Include: Performs administrative functions, which require knowledge of general business and office procedures including maintaining follow-up files, assembling materials for department specific reports and composing correspondence. Schedules appointments and maintains manager's calendar. Coordinates arrangements for events/meetings that may include, but not limited to staff meetings, conferences, training sessions, local community events, fund raising events and business travel. Composes, and distributes meeting notification, agenda, and notes/minutes. Prepares materials related to presentations, reports, and support documentation for events/meetings. Tracks attendance of business unit or department employees and maintains personnel data such as vacation, absences, overtime, etc. Receives, date stamps, and distributes department mail. Receives, screens, and routes telephone calls. Reviews various department specific reports for accuracy and advises management of discrepancies. Compiles information that is not readily available through various management reports. (I.E. Internet research, etc.). Completes special projects/assignments as directed. Tracks and monitors projects (from request state to completion) through distribution of final documents. Utilizes a personal computer as necessary to assist management and staff in developing various documents, reports, spreadsheets and presentations. Maintains adequate levels of office supplies. May process, coordinate and follow up on invoices received for payment. May prepare, review, and submit employee expense reports for processing. Composes memos/correspondence on behalf of management, and answers routine correspondence. May research complaints using FTN and FedEx express systems and prepare detailed reports on actions to date. May reply to customers directly via phone or email. Qualifications High school diploma/GED. Three (3) years direct related business experience in a staff or operations position which includes three (3) years as a secretary/administrative assistant. Other related FedEx experience preferred. PC experience and proficiency in Microsoft Office software required. Must be able to use a computer keyboard effectively. Experience in operating various types of office equipment (fax, copier). Ability to prioritize mail, telephone calls and compose correspondence for management's review and/or action. Excellent written and verbal communication skills required. Good organizational, telephone and human relations skills. Additional Information Posting Date: 2022-11-16 Job Posting End Date: 2022-12-05 Highly preferred PC experience includes - Advanced PowerPoint, Visio, and Excel to include Charts, Graphs, Pivot Tables, and Power BI. Here is what you get as a FedEx Employee: At FedEx Logistics, you'll find everything you'd expect of a people-first, global industry leader. FedEx offer a chance at a long rewarding career within one of the World's Top Companies. From benefits to special training to advancement opportunities, our offering is deep and wide to match our commitment to your career aspirations. Employee compensation and rewards are structured to acknowledge individual effort, stimulate new ideas, encourage outstanding performance, and promote teamwork. FedEx Offers an attractive and comprehensive package of pay benefits and quality of Work/Life programs. Salary Increases - Salary increase based on individual performance Tuition Assistance - Subsidy for continuous learning and education Paid Time Off - Vacation, holiday, sick leave Health Care Program - Medical coverage and dental coverage Additional Benefits - Life, Disability (short/long term) 401(k) Program - Financial security in retirement Reduced Shipping Rate - Exclusive discounts for personal shipping LifeCare and LifeMart Benefits - Discount programs (e.g., car, restaurants, movies, daycare, pet care and more) FedEx Logistics provides freight forwarding, as well as import and export services that allow companies to reach markets throughout the world. They help customers of all sizes solve the intricacies of shipping goods globally by providing comprehensive international ocean and air freight forwarding, surface transportation and distribution, customs brokerage, trade and customs advisory services, and advanced e-commerce and trade facilitation solutions. We're glad you stopped by and hope your job search experience with FedEx Logistics, Inc. will be rewarding. We look forward to hearing from you! FedEx Logistics, Inc. is an equal opportunity employer. All qualified applicants will receive consideration for employment without regard to their protected veteran or disability status. FedEx Logistics, Inc. participates in the Department of Homeland Security U.S. Citizenship and Immigration Services' E-Verify program (For U.S. applicants and employees only). Please ready the E-Verify Notice available in English (https://e-verify.uscis.gov/emp/media/resourcesContents/E-Verify_Participation_Poster.pdf) and Spanish (https://e-verify.uscis.gov/emp/media/resourcesContents/E-Verify_Participation_Poster_ES.pdf) before proceeding with your job application. Click here to read the Right to Work Notice available in English (http://ftn.fedex.com/careers/OSC_Right_to_Work_Poster.pdf) and Spanish (http://ftn.fedex.com/careers/OSC_Right_to_Work_Poster_ES.pdf). Additional information about the E-Verify program can also be found at www.uscis.gov. Pay Transparency Policy Statement: The Company will not discharge or in any other manner discriminate against employees or applicants because they have inquired about, discussed, or disclosed their own pay or the pay of another employee or applicant. However, employees who have access to the compensation information of other employees or applicants as a part of their essential job functions cannot disclose the pay of other employees or applicants to individuals who do not otherwise have access to compensation information, unless required to do so by law or the FedEx Logistics Legal Department. Import Notice to All Applicants: FedEx Logistics is engaged in an industry regulated by federal law that prohibits it from employing convicted felons. Therefore, it must determine whether applicants have been convicted of felonies before a hiring decision is made. A criminal background check will be required of all selected applicants before a hiring decision is made. Equal Employment Opportunity: As a federal government contractor, we are committed to employ and promote qualified minorities, females, individuals with disabilities, and covered veterans (including, but not limited to, disabled veterans, recently separated veterans, Armed Forces service medal veterans, and other protected veterans. Our philosophy and commitment to equal employment opportunity and non-discrimination is the bedrock to job opportunities for all employees and applicants without regard to an individual's protected status (i.e. race/ethnicity, color, national origin, ancestry, sex/gender, gender identity/expression, sexual orientation, marital/parental status, pregnancy/childbirth, or related condition, religion, creed, age, disability, genetic information, veteran status, or any other protected status.) Click here and here to read more about "Equal Employment Opportunity is the Law." FedEx Logistics will consider for employment qualified applicants with criminal histories in a manner consistent with the requirements of the FAIR Chance Initiative for Hiring Ordinance (FCIHOO) for the City of Los Angeles (LAMC 189.00) FedEx Logistics will not rely on the wage history of a prospective employee from any current or former employer when determining the wages for such individual at any stage in the employment process, including in the negotiation or drafting of any employment contract in accordance with Philadelphia Ordinance No. 160840.

Keywords: FedEx Logistics, Gardena , Executive Administrative Assistant, Administration, Clerical , Gardena, California