Project On-Site Document Control Specialist

Company: G&C Equipment Corp
Location: Gardena
Posted on: April 8, 2021

Job Description:

Responsible for managing Project documentation for the concrete pour phase 1, ensuring their accuracy, quality and integrity. A person in this position will adhere to the record retention policies, safeguard information and retrieve data more effectively. MAJOR DUTIES AND RESPONSIBILITIES (may include, but not limited to the following) * Receive batch slips from the onsite receiver several times during the course of a day. * Examine each batch slip received to ensure that each batch slip contains all necessary information. * Prior to entering data from concrete plant batch slips, verify the information contained on the batch slips against purchase orders to ensure accuracy (concrete type, general classification and design code). * Enter all required batch slip information into the project material/concrete log. * Maintain all information input on the material/concrete log and ensure the integrity of the information. * Make certain that each batch slip received is properly entered on the spreadsheet in the material/concrete log link. * Ensure that the clerical support clerk stores, manages and tracks the batch slips. * Oversee the electronic filing of all batch slips in a manner to preserve their integrity. * All of the original batch slips should be filed in chronological order for easy retrieval as may be required. * Coordinate the exchange and flow of documentation as may be required by G&C Equipment. * A large part of the job is to control the retrieval of documents. * Perform administrative tasks to assist with file migrations and audits, as needed. * Ensure that the clerical support clerk has coordinated with G&C Equipment the receipt of concrete billings as they are received by G&C. This process becomes necessary in order to have a complete cycle of information in the material/concrete log. * Coordinate with clerical support clerk to receive and route G&C Equipment customer invoices being sent in order to have a complete cycle of information in the material/concrete log. * Direct clerical staff to route incoming documents, after they have been recorded in the materials/concrete log, to G&C in support of their internal accounting systems. * Provide analysis in report format for the information contained in the materials/concrete log. Requirements * Maintaining digital filing procedures. * Formatting excel spreadsheets, V-look-ups, formulas and pivot tables. * Analysis of data and formatting it into reports. * Microsoft office products. Internet software usage, order processing systems, inventory software and word processing software. * Correct English usage, spelling, grammar, punctuation and mathematical concepts. * Construction industry terminology for requisitions, purchase orders, invoices, and other receiving documentation. * Document control software, process map software, SharePoint and FileNet. * Automated record storage, retrieval, and management systems. ABILITY TO: * Strong interpersonal, communication and customer service skills. * Ability to work independently and be highly motivated. * Ability to give attention to detail is a must. * Control a large volume of data. * Ability to calculate mathematical values. * Work in a fast-paced and deadline driven environment. * Multi-task and prioritize workload and related tasks. * Operate well under stress. * Plan and organize work. * Establish and maintain cooperative and effective working relationships. * Work effectively as a team member. * Maintain control of primary source documents. * Meet schedules and timelines. * Communicate both orally and in writing in a clear and concise manner. EXPERIENCE A minimum of three (3) to five (5) years of document control experience in a fast-paced environment. Demonstrated ability to pay attention to detail. Experience in a construction environment is preferred. High level of proficiency in in excel spreadsheets, formatting, formulas and pivot tables. EDUCATION Minimum of a high school diploma or equivalent is required. Prefer a certificate program graduate, associate degree college graduate. Experience as a control document specialist in an engineering or architectural environment can be substituted for a college degree or certificate program credentials. Benefits Medical, Dental, Vision, Vacation and Sick leave.

Keywords: G&C Equipment Corp, Gardena , Project On-Site Document Control Specialist, Other , Gardena, California