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Administrative Assistant

Company: Nissin Foods (USA) Co., Inc.
Location: Gardena
Posted on: June 10, 2021

Job Description:

SUMMARY: The Administrative Assistant performs general office duties and miscellaneous duties for General Affairs department, and is responsible for performing the functions and the duties of the Consumer Affair Representative. Also responsible for handling a multiple telephone line switchboard for the Corporate Office and Manufacturing Plant, maintaining and providing front office services for employees, guests, vendors, and applicants.

ESSENTIAL DUTIES & RESPONSIBILITIES include the following. Other duties may be assigned.

General Affairs Duties

  • Creates purchase orders and processes invoices for General Affairs department, and maintains records and files.
  • Orders office supplies and maintains inventories for the corporate office.
  • Assists with projects and tasks for General Affairs department.

Consumer Affairs Duties

  • Responsible for performing the function of the Consumer Affairs Representative that includes preparing written correspondence with reimbursement coupons and logging information into Consumer Affairs database.
  • Handles verbal inquiries from consumers.

Communications Duties

  • Ensures timely updates to the company's intranet site by collecting data and information from stakeholders, then uploading content into the site.
  • Support the Corporate Communications department in developing, proofing, and writing materials in support of employee engagement programs (i.e., newsletter, announcements, intranet stories).

Front Desk Duties

  • Answers and directs all incoming calls, determines purpose of callers and forwards calls to appropriate personnel or department. Provides information to callers pertaining to company and staff such as address, directions, titles, and departments, etc.
  • Creates and maintains visitor schedule and shipping schedule for front office and security.
  • Greets customer, vendors and applicants, determines nature of business, assists with guest login system, assign visitor badges, and notifies appropriate personnel.
  • Responsible for handling US mail that includes receiving, sorting, distributing all incoming mail, processes outgoing mail (sorts, weighs, applies appropriate postage) and maintains postage meter machine and related supplies.
  • Responsible for handling delivery services such as Federal Express, United Parcel Service and Overseas Courier, prepares packages and documentation, logs data into computerized tracking system, prepares and maintains detailed reports.
  • Maintains Lobby and conference rooms clean and welcoming.

Supervisory Responsibilities: This job has no supervisory responsibilities.

Qualifications: To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

Education and/or Experience: High school degree and minimum 2+ years of office experience or equivalent combination of education and experience.

Language Skills: Ability to read and write in English. Speaking Spanish is a plus but not required.

Computer Skills: To perform this job successfully, an individual should have knowledge of Internet software, Microsoft Outlook, Excel, Word and Teams application.

Physical Demands: The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individual with disabilities to perform the essential functions.

While performing the duties of this Job, the employee is regularly required to sit; use hands to finger, handle, or feel and talk or hear. The employee is frequently required to walk. The employee is occasionally required to stand; reach with hands and arms; climb or balance and taste or smell. The employee must occasionally lift and/or move up to 25 pounds. Specific vision abilities required by this job include close vision and distance vision.

Work Environment: The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

The noise level in the work environment is usually moderate.

About Us

Since Nissin's entry into the US in the 1970's, our flagship brands, Cup Noodles and Top Ramen have held a fond place in US pop culture even before ramen became the trendy dish it is today. It started in post-World War II Japan amidst dire food shortages and inspired our founder, Momofuku Ando, to invent instant ramen in 1958. In order to continue this legacy of innovation, we're looking for noodle lovers who have a passion to disregard the status quo, seek continuous growth and love being part of something special.

  • We want to cultivate a company culture that keeps people excited about our mission and thoroughly engaged.
  • Place the right people in the right positions and provide the resources to help them in their current positions while setting them up for success to grow into future roles.
  • Offer competitive pay and benefits since we want everyone to work to live (and not the other way around).We invite you to join in our mission to evolve how people think about instant ramen, expand its appeal and be a part of this $4 billion global company that was built from a simple block of noodles.

Nissin Foods (USA) Co., Inc. is an Equal Opportunity/Affirmative Action employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex including sexual orientation and gender identity, national origin, disability, protected Veteran Status, or any other characteristic protected by applicable federal, state, or local law.

If you are a qualified individual with a disability or a disabled veteran, you have the right to request an accommodation if you are unable or limited in your ability to use or access our career center as a result of your disability. To request an accommodation, contact a Nissin Foods (USA) Co., Inc. Human Resources Representative.

Keywords: Nissin Foods (USA) Co., Inc., Gardena , Administrative Assistant, Other , Gardena, California

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