SUMMARY: The Administrative Assistant performs general office
duties and miscellaneous duties for General Affairs department, and
is responsible for performing the functions and the duties of the
Consumer Affair Representative. Also responsible for handling a
multiple telephone line switchboard for the Corporate Office and
Manufacturing Plant, maintaining and providing front office
services for employees, guests, vendors, and applicants.
ESSENTIAL DUTIES & RESPONSIBILITIES include the following. Other
duties may be assigned.
General Affairs Duties
- Creates purchase orders and processes invoices for General
Affairs department, and maintains records and files.
- Orders office supplies and maintains inventories for the
- Assists with projects and tasks for General Affairs
Consumer Affairs Duties
- Responsible for performing the function of the Consumer Affairs
Representative that includes preparing written correspondence with
reimbursement coupons and logging information into Consumer Affairs
- Handles verbal inquiries from consumers.
- Ensures timely updates to the company's intranet site by
collecting data and information from stakeholders, then uploading
content into the site.
- Support the Corporate Communications department in developing,
proofing, and writing materials in support of employee engagement
programs (i.e., newsletter, announcements, intranet stories).
Front Desk Duties
- Answers and directs all incoming calls, determines purpose of
callers and forwards calls to appropriate personnel or department.
Provides information to callers pertaining to company and staff
such as address, directions, titles, and departments, etc.
- Creates and maintains visitor schedule and shipping schedule
for front office and security.
- Greets customer, vendors and applicants, determines nature of
business, assists with guest login system, assign visitor badges,
and notifies appropriate personnel.
- Responsible for handling US mail that includes receiving,
sorting, distributing all incoming mail, processes outgoing mail
(sorts, weighs, applies appropriate postage) and maintains postage
meter machine and related supplies.
- Responsible for handling delivery services such as Federal
Express, United Parcel Service and Overseas Courier, prepares
packages and documentation, logs data into computerized tracking
system, prepares and maintains detailed reports.
- Maintains Lobby and conference rooms clean and welcoming.
Supervisory Responsibilities: This job has no supervisory
Qualifications: To perform this job successfully, an individual
must be able to perform each essential duty satisfactorily. The
requirements listed below are representative of the knowledge,
skill, and/or ability required. Reasonable accommodations may be
made to enable individuals with disabilities to perform the
Education and/or Experience: High school degree and minimum 2+
years of office experience or equivalent combination of education
Language Skills: Ability to read and write in English. Speaking
Spanish is a plus but not required.
Computer Skills: To perform this job successfully, an individual
should have knowledge of Internet software, Microsoft Outlook,
Excel, Word and Teams application.
Physical Demands: The physical demands described here are
representative of those that must be met by an employee to
successfully perform the essential functions of this job.
Reasonable accommodations may be made to enable individual with
disabilities to perform the essential functions.
While performing the duties of this Job, the employee is
regularly required to sit; use hands to finger, handle, or feel and
talk or hear. The employee is frequently required to walk. The
employee is occasionally required to stand; reach with hands and
arms; climb or balance and taste or smell. The employee must
occasionally lift and/or move up to 25 pounds. Specific vision
abilities required by this job include close vision and distance
Work Environment: The work environment characteristics described
here are representative of those an employee encounters while
performing the essential functions of this job. Reasonable
accommodations may be made to enable individuals with disabilities
to perform the essential functions.
The noise level in the work environment is usually moderate.
Since Nissin's entry into the US in the 1970's, our flagship
brands, Cup Noodles and Top Ramen have held a fond place in US pop
culture even before ramen became the trendy dish it is today. It
started in post-World War II Japan amidst dire food shortages and
inspired our founder, Momofuku Ando, to invent instant ramen in
1958. In order to continue this legacy of innovation, we're looking
for noodle lovers who have a passion to disregard the status quo,
seek continuous growth and love being part of something
- We want to cultivate a company culture that keeps people
excited about our mission and thoroughly engaged.
- Place the right people in the right positions and provide the
resources to help them in their current positions while setting
them up for success to grow into future roles.
- Offer competitive pay and benefits since we want everyone to
work to live (and not the other way around).We invite you to join
in our mission to evolve how people think about instant ramen,
expand its appeal and be a part of this $4 billion global company
that was built from a simple block of noodles.
Nissin Foods (USA) Co., Inc. is an Equal Opportunity/Affirmative
Action employer. All qualified applicants will receive
consideration for employment without regard to race, color,
religion, sex including sexual orientation and gender identity,
national origin, disability, protected Veteran Status, or any other
characteristic protected by applicable federal, state, or local
If you are a qualified individual with a disability or a
disabled veteran, you have the right to request an accommodation if
you are unable or limited in your ability to use or access our
career center as a result of your disability. To request an
accommodation, contact a Nissin Foods (USA) Co., Inc. Human